Finding Your Ideal Flexible Office Space

Bali Bustle coworking space has been predicted that by 2030, the flexible office industry will account for at least 30% of the modern office space industry. For many companies, distributed work is the way to go, so we shouldn’t be surprised if flexible spaces become the go-to option for many of their HR and personnel operations teams.

Learn More about Flexible Workspace

Of course, for some employees, working outside of the traditional office is appealing, as working from home, for example, has become quite popular. Many are now utilizing coffee shops as their workspace or coworking spaces, which is usually done by the modern generation.

If you are a professional who wants to accommodate your employees’ needs for a flexible coworking space, this guide might be a good fit for you, as it will increase your knowledge on how you can find and choose a flexible workspace.

What is a Flexible Workspace?

Bali Bustle coworking space is a type of flexible workspace. Flexible workspace itself, is a type of office space that can adapt to changes that come from the needs of the team itself. This kind of flexible workspace is designed to accommodate workers and companies alike by providing various work preferences and requirements.

You should also know that flexible spaces can have different open office layouts or even offer a private office with common areas, conference rooms that can also be booked on demand, and phone booths that are useful when you need privacy.

When a company or employee works in a flexible coworking space, they will usually pay a fee that can be paid daily, weekly, or even monthly. This allows them to use the flexible workspace and additional facilities such as Wi-Fi and also get free coffee, printers, scanners as well as ergonomic chairs, and various high-quality gadgets.

For many people ranging from employees of independent contractors, large companies, startup teams and entrepreneurs, visiting a flexible workspace is something that is often done, as it is considered much more affordable than renting a traditional office.

Why Many Companies Use Flexible Workspaces

As we enter 2022, we find that many companies have finally decided to go remote. This has been going on for about two years. This has redefined the working model to meet employees’ expectations and attitudes towards their way of working. So, why are so many of them now choosing a flexible work environment?

1. Flexible Spaces Give Workers Flexibilities They Need

A whopping 95% of workers in the brand survey care about flexible working hours. In 2021, “flexibility in the workplace is a big deal” and this is one of the main reasons why many people are starting to look for new jobs.

To avoid losing great candidates, many companies need to accommodate their employees’ desire for more autonomy and a better work-life balance, which can be achieved by offering benefits such as flexible terms in terms of location and working hours.

With flexible workspaces, you can cater to employees who don’t have office-friendly conditions, to be able to work from home or remotely. These flexible workspaces are perfect for possibly dispersed team members who are unable to travel directly to a conventional office space.

2. Flexible Offices Reduce Occupancy Costs

There are many benefits associated with flexible workspaces, one of which is the cost.

You can of course rent it for short-term use.
You no longer have to pay for cleaning, kitchen and office supplies, and utilities.
You no longer need to worry about decorating the space
You also no longer need to rent an entire office in a new country or city, especially if you are still testing new markets.

Considering all the things above, you can be sure the overall costs of flexible office can be much lower than renting a traditional office, which can be good for your company.

A traditional office will usually involve a long-term lease, as well as cleaning costs, electricity bills, decorations, maintenance, etc. This can be very expensive for your company. This can get very expensive over the years, especially with real estate prices going up over the past few years.

But you need to know that the cost-effectiveness of a flexible space is not just about cutting costs; it’s also about investing in something that employees will use and love. Managing a remote workspace budget can help you see how many employees are using the benefits of the workspace and what works best for them.

3. Flexible Workspaces Promote Team Bonding and Collaboration

Remote teams may often find it difficult to build meaningful relationships between team members, and management may find it difficult to create a company culture when their team members are spread across the globe.

Allowing your employees to meet at least occasionally in a shared workspace or even explore hot desking together can provide them with much-needed face-to-face interaction and can increase employee engagement and collaboration. In addition, employees will be able to overcome any feelings of isolation that may often occur when working remotely by working in an open space from time to time, surrounded by many of their coworkers.

4. Flexible Workspaces Level the Playing Field for Employees in Large Metro Areas and Small Cities

One of the challenges of dispersed teams is the fear of not getting the same opportunities and benefits.

A company that offers this kind of flexible workspace will usually send a clear message to its current and new employees that the work everyone is doing is visible and they will all get the same benefits and opportunities. This is also very important for a company that does have an office in a large metro area but wants their employees in smaller locations to have access to private office spaces and workstations in order to optimize their productivity.

How to Choose a Flexible Office Space

Before you decide to choose a flexible shared-space for your remote team, it is a good idea to consider the following points first.

Consider Your Company’s Needs

How many employees do you have? You need to make sure that the office space you choose is spacious enough to accommodate all your employees and the equipment they need.

What type of work do they do? What type of work do your employees do? If your employees work in front of computers, then you need to make sure that the office space you choose has good lighting and comfortable chairs.

Do you need space for meetings, breakout rooms, or storage space? If yes, then you need to make sure that the office space you choose has these facilities.

How much money do you want to spend on office space rental? Office space rental prices can vary depending on the location, size, and facilities offered.

Consider the Location of the Office Space

Here are some things you need to consider when choosing the location of your office space:

Accessibility: Is the location of the office space easily accessible to employees and clients? Is there public transportation nearby? Is there enough parking space?
Visibility: Is the location of the office space easily visible to people? Is it located on a main road or near a business center?
Security: Is the location of the office space secure? Is there a good security system?
Environment: Is the environment around the office space comfortable? Are there parks or green open spaces? Is it not too noisy or crowded?
Cost: How much does it cost to rent office space in that location? Is it within your company’s budget?

Once you have considered all these factors, you can choose the right office space location for your company. A strategic location can increase employee productivity, create a comfortable working environment, and give a good impression to clients and customers.

Check Office Space Rental Price

Here are some tips for choosing an office space that fits your company’s budget:

Compare office space rental prices from various providers. You can do this online or by contacting a property agent.
Consider the location, size, and facilities offered. Office space rental prices can vary depending on these factors.
Choose an office space that suits your company’s needs. Don’t rent an office space that is too big or too small.
Make sure you have a clear contract with the landlord of the office space. The contract should include information about the rental price, the lease term, and the rights and obligations of each party.
Make sure you have insurance for your office space. This insurance will protect you from losses that may occur, such as fire, flood, and theft.

Talk to Your Employees and Ask What They Want

According to data, approximately 85% of executives surveyed said that ineffective collaboration and communication is one of the main causes of business failure.

Open communication is a very important factor in helping to determine the best flexible office space for your team, here are a few things to consider:

This can allow employees to openly share their needs about the environment they want to work in.
The company will also have a clearer picture of the location where their employees will be working.
This can help the HR Operations department and the executive team know what the employees need: whether it is the need for a dedicated desk in a shared office or even the need for a shared workspace with meeting rooms.

These are some of the ways that can help you get the ideal flexible co-working space. As one of the best options, Bali Bustle can be the best choice for you.