Boosting Productivity in Collaborative Workspaces

Employees’ productivity is like the control tower of a company. Business may be beneficial when every segment can collaborate and help each other to maintain stable work productivity. Effectiveness and productivity must go hand in hand to carry the future of a company, which is why a collaborative workspace is necessary.

Such a coworking space may help people who are working there to focus and be comfortable doing their jobs. When the employees are comfortable while doing their jobs, the company will find it easier to see employees’ skills, interests, and other potential and map them to maximize their productivity.

11 Ways To Boost Productivity In Workspaces

There are some ways to boost productivity in collaborative workspaces. Here are 11 ways of them.

1. Set Collaborative Company Goals

What is a company or business without a goal? A company must set its goals before starting its business. Collaboration of every division of the company helps the company to achieve its goal.

Collaborative company goals may set positive habits in the coworking space. Getting appropriate benefits by working through collaborative company goals helps the employees to feel the urgency of effectiveness, innovations, and relations between employees or even between divisions.

2. Create An Inspirational Workspace

How much stress an employee can encounter may be affected by the working environment. Having a fun coworking space may help employees feel more relaxed and comfortable to be productive again at work.

Some coworking spaces even include extra facilities like a swimming pool, ping-pong table, and espresso machine to relieve the stress of the people who work there. Adding motivational quotes and paintings of successful figures can also be another option to motivate employees.

3. Make Collaboration A Value Of The Company

Making a collaborative goal is just the first step in creating a collaborative workspace. Make sure everyone in the company fits the value that all the people have to work together to achieve their target.

Each department has to help the other departments that face difficulties overcoming the imbalance to achieve collaborative goals. Competitiveness is sometimes important to motivate employees’ performance, but collaboration also plays a major role in maintaining the company’s stability.

4. Setting A Professional But Flexible Working Space

Jesting around between employees sometimes helps them to cope with the stress they face while working. It cannot be justified that they do not work or do not want to work, it is permissible if it is done occasionally.

Even if it is permissible to joke and chit-chat while working, employees need to understand their responsibilities at work. Even so, flexible coworking spaces can develop open communication between employees and easier to make a collaborative workspace.

5. Establish An Effective Communication Flow

Effective communication flow is needed to establish the company system.

– Set the vertical communication structure of the company

Every company has a confirmed position system which of course has its role. regulate the vertical communication system related to the proportion of the decision-making process. This is also related to the job distribution of the company.

– Establish the horizontal communication structure

Horizontal communication is an information exchange between people with the same level of authority. Collaboration steps between employees can also be determined in advance to avoid miscommunication.

A well-maintained horizontal communication can be seen with problem-solving methods, well-conveyed information, conflict resolutions, and task coordination.

– Organize project timeline

A project timeline is a list of company plans and tasks which is chronologically arranged. Job deadlines and project plans from the beginning to the end of the project in detailed view. Everyone involved in the company can see the coworking space timeline and maximize their productivity resulting in effective communication.

6. Give Employees Confidence To Be Creative And Open To New Ideas

To achieve company goals, it is impossible to use the same idea over time. Business is a dynamic gamble with one final goal, which we can simplify a profit. This is why the company also needs to use different strategies to achieve the goal and be able to survive in the orbit.

By involving everyone in the company in the decision-making process, new ideas and innovations can be gained. Taking employees’ ideas into consideration can also lead to the employees’ confidence to give out their creativity in work.

7. Reward And Punishment

Reward and punishment for a company are crucial in maintaining company stability of employees’ behavior. Giving rewards to the employees who gave the best performance may lead them to stay productive to keep their awards while giving punishment is important to control the employees’ behavior. Giving punishment and rewards can also control the employees’ point of view about the company since the company has its standards.

8. Value An Open And Proper Two-Way Communication

In coworking space, proper two-way communication is significant to achieve an effective and transparent working environment. Collaboration can be achieved when everyone in the company feels involved and benefits. By feeling considered, employees will be open to trying to give their best for the common good.

Everyone on the team is pushed to give the best of themselves and give out their fresh ideas, and innovations instead of concealing opinions and controlling their true color. Open communication may lead to differences of opinion and the company can use those opinions to collaborate in pursuing the company goals.

9. Pursue Growth Opportunities

Business growth opportunities can be achieved by creating business plans and strategies to expand target consumers and boost revenue which may impact in collaborative employees’ habits. By pursuing growth opportunities, can open up career path opportunities for employees who have previously been in management.

The company must note that growth opportunities must be balanced with fulfilling appropriate employee rights and safeguarding existing company assets so it will not result in high turnover.

10. Choose A Proper Working Space

Each company has its standard on how the working space should be. It depends on many aspects of how the company needs. Some digital companies do not have working space for their employees.

The company can also choose the type of working space based on the company’s budget. Some companies may choose a closed room type to keep the confidentiality of their documents, or even an open working space to maintain employees’ open communication.

That is why a rented coworking space may be an option.

Rented working spaces usually offer facilities and hospitality. They also offer various types of rooms differing by the size, capacity, and facilities included. Such as Bali Bustle’s working spaces which offer a collaborative work environment.

11. Offer Opportunities To Develop Skills

Establishing a collaborative company value is a non-technical touch in coworking space, a helpful way to maintain employees’ productivity and efficiency is by collaborating these values with the interpersonal and communication skills of every employee.

Boosting productivity by giving employees chances to develop their skills or even learn new skills can help them do a more efficient job since the development program by the company usually involves external parties. Employees can apply new strategies and ideas from the program.

Benefits Of Using A Rented Collaborative Workspaces

There are several benefits of using rented collaborative workspaces, here are some of them.

1. Budget Saving

Using a coworking station may lower the company’s spending since it is cheaper than renting a whole building as a workspace. The company doesn’t need to worry about operational budget spending.

In Bali bustle, coworking spaces can be rented from daily to monthly. They offer common working space to a big private office, even a Skype room for a non-member. Facilities include free Wi-Fi, drinking amenities, 24/7 working space, pool access, a gym, and even laundry.

2. Collaborative Workspaces

For extroverted people, an open working space with people from various backgrounds may become their motivation to go to work. Working with other people can help them improve their social motivations and do a better job.

This can be achieved when the employees start to gain pieces of information from other coworkers and develop plans and strategies that can help them do more efficient work. An open working space helps employees to achieve a collaborative environment since communication is easier.

3. Flexibility

In a coworking environment, employees can do their work in their way, whenever they want as long as they can reach the company targets and deadlines. This kind of working space helps employees with high mobility to do their work freely since the working space is usually open 24/7.

Coworking space can also become a choice for a meeting with clients. With facilities like drinking amenities, pool access, and the gym, employees can relieve their stress from work to do better the next time they get back to work.

4. Professional Environment

People with experiences of working from home (WFH) or working from anywhere (WFA) usually find it difficult to focus on the work and are usually preoccupied with the stress they already had the day before. Most of the time, personal matters disturb work since employees do not have a place to focus.

Coworking spaces help employees to set boundaries between work and personal life. Employees do not need to sacrifice their time with friends and families while doing their responsibilities at work whenever they are not in the working space. This can also increase employees’ productivity and performance at work.